Revised August 2023
Auxilium Partners is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). These APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information. *See reference below.
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone, post and facsimile, by email, from social and other media or publications, from our website www.auxiliumpartners.com.au , from your website, from other publicly available sources, from cookies and from third parties. We cannot warrant the privacy provisions of website links or the policies of authorised or unauthorised third parties. When you accept cookies on our website, we collect only non-personally identifiable information using "cookies" and "page tags."
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our client and for marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
- For the primary purpose for which it was obtained
- For a secondary purpose that is directly related to the primary purpose
- With your consent; or where required or authorised by law.
Client Business Information
Client Business Information is dealt with in a similar manner to Personal Information in order to reasonably protect it from misuse and loss and from unauthorized access, modification or disclosure. When your Client Business Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to return, destroy or permanently de-identify your Client Business Information. However, some Client Business Information may be stored in our client files kept securely by us for a minimum of 7 years if required by law.
Where reasonable and practicable to do so, we will collect your Personal Information only from yourself. However, in some circumstances we may be provided with information by third parties. In such a case we will take any steps required by law to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
- Third parties where you consent to the use or disclosure; and
- Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept securely by us for a minimum of 7 years if required by law.
Access to your Personal Information
You may access the Personal Information we hold about you to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
Auxilium Partners will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information, we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
This Policy may change from time to time.
In February 2023, Australia's Attorney-General released the Privacy Act Review Report. It proposes significant reforms to the Privacy Act, aiming to strengthen Australia's privacy framework and align it with global standards of privacy protection. This policy will be revised when the Privacy Act is changed. For the latest versions of these Acts visit the ComLaw website: www.comlaw.gov.au
As of 1 September 2023, the proposed reforms have not been made law.
Level 2, 949 Wellington St, West Perth WA 6005
Phone: +61 8 6243 6430
*Detailed privacy fact sheet https://www.oaic.gov.au/individuals/privacy-fact-sheets/general/privacy-fact-sheet-17-australian-privacy-principles provides the full text of the 13 APPs from Schedule 1 of the Privacy Amendment (Enhancing Privacy Protection) Act 2012, which amends the Privacy Act 1988.